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Parent Documents

Also in the Parent Agreement:

  • Volunteer Policy
  • Keeping Your Child Safe
  • Computer, Email and Internet Acceptable Use Policy
  • Student Drop-off/Pick-up Procedures
  • Attendance Policy

Parent Handbook

Supply Lists

Handbook Essentials


A parent/guardian must notify the school that the student will be absent in accordance with the notification procedure established by the school. Call 821-1810 x2 for the DCES Attendance Line.

  • A parent/guardian must notify the school each day that a student is signing out before the end of the instructional day in accordance with the notification procedure established by the school officials.
  • Teachers will take attendance daily.

Absences may be excused for the following reasons with appropriate documentation:

  • Illness (including chronic illness documented on a health plan, IEP or 504 plan)
  • Limited family emergencies; family deaths
  • Medical, health or legal appointments
  • Suspensions
  • Religious commitment
  • College visit
  • Deployment of a military parent as defined in the “Military Children” procedural directive
  • Limited extenuating circumstances as approved in advance by the school principal.

All absences for other reasons are unexcused including:

  • Non-school sponsored activities or trips
  • Family vacations outside of the normally scheduled school breaks

In APS, a student is considered “a student in need of early intervention” (truant) at five (5) unexcused absences and a habitual truant at ten (10) unexcused absences in a year.

  • School staff will make an attempt to contact the parent/guardian if the school has not received notification of absences by a parent for three (3) consecutive days.
  • Principals may request additional documentation for excessive excused absences

Cell Phone Policy

The cell phone policy at Dennis Chavez Elementary School is in place to address concerns that are present when cell phones are allowed on campus.

Common concerns include:

  • Disruption to the educational environment and learning process.
  • Theft of phones.
  • Misuse of phones (text messaging, photos, calls, etc.).
  • Right to privacy of students, staff, and visitors.

Rules governing the use of cell phones on campus are as follows:

  1. Cell phones must be turned off, not just on vibrate when students arrive at school. They should be turned off during the duration of the day.
  2. Cell phones must be kept out of sight during the school day, including lunchtime (in a backpack, handbag, etc.).
  3. The district is not responsible for preventing theft, loss, damage, or vandalism to personal technology devices brought onto its property.
  4. Possession of another student’s phone may constitute theft and will be disciplined accordingly. Violation of these expectations will result in disciplinary action that may include lunch detention, in-school suspension, etc. In all cases, students using a cell phone during the school day will have their phone delivered to the front office where it will be kept until a parent comes to pick it up.

Pick-up/Drop-off Procedure

Pickup Drop-off map
Our staff will be on duty beginning at 7:30 a.m. If your child arrives before this time, there is no adult on the playground to watch them and the risk increases for them to get hurt or abducted. While we trust our community, not everyone that lives or drives around this area can be trusted around children.

Parent Drop Off and Pick Up Lane Information:

  • Morning: The gates will open at 7:30 a.m. each morning and they will close at 7:53 a.m. If you arrive after 7:53 a.m. and the gate is closed, you must park and escort your child onto campus.
  • Afternoon: The gates will open at 1:40 p.m. and close at 2:10 p.m. Any students left in the Parent Pick-Up lane after 2:10 p.m. will be taken to the office for pick-up.

Parent Drop Off and Pick Up Lane Procedures:

  • Driver must remain in the vehicle at all times.
  • Pull ALL THE WAY FORWARD as directed by Duty Staff.
  • Students must exit/enter from the passenger side of the vehicle ONLY.
  • Exit and turn West on San Francisco.
  • If these procedures are not convenient for you, please park your vehicle and use the crosswalk to enter.

Parking Lots:

Front Lot (Facing Barstow) – STAFF and GUEST PARKING:

  • Morning: This is NOT a drop-off /pick-up lane: anyone who enters must park and bring their child onto campus.
  • Afternoon; We close the entrance and exit at 1:55 p.m. There is more traffic flow at this time, which is why we need to close both the entrance and exit for student safety. The exit is opened at approximately 2:10.

Back Lot (facing San Francisco) – STAFF PARKING:

  • Morning: Our back lot is reserved for Staff Members and anyone who may have a meeting inside the school during this time. Due to safety and traffic flow during this time, the ENTRANCE closes at 7:30 a.m. and opens up at 7:55 a.m., so be sure to get here by 7:30 a.m. to park. This is NOT a drop-off/pick-up lane, anyone who enters must park and bring their child onto campus.

Bus Lane:

The Bus Lane is reserved for BUSSES ONLY. Cars are not allowed to drop off or pick up in this area at any time.


Please use the crosswalks to cross safely. These are the only safe areas in which to cross. If you cross in any other area, you are putting your child and yourself at risk for a serious accident. Crosswalks are located at the corner of San Francisco and Barstow as well as the corner of Tina and Barstow.